116th Annual Georgia State
Medical Association Convention
June 3-6, 2009
Hilton Oceanfront Resort
Hilton Head Island, SC
We are pleased that
your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exhibitor
Service Contractor. In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade
show.
Listed below are the items included in your Standard Exhibitor Package as well as
important information about the venue.
STANDARD EXHIBITOR PACKAGE INCLUDES:
(1) 6' draped table (provided
by The Hilton)
(4)
chairs (provided by The Hilton)
VENUE INFORMATION:
THE HILTON OCEANFRONT RESORT WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT MATERIALS DELIVERED TO THE FACILITY. NO
EXCEPTIONS. SHIPMENTS SENT TO THE HOTEL WILL BE REFUSED. If you have materials that need to be shipped
to the Conference, please follow the instructions on the shipping form, which may be downloaded below.
All advance shipments should be sent to the Blue Chip Expo warehouse for arrival between Monday, MaY 18th and Monday, June
1st. All exhibit material will be delivered to individual booth spaces prior to exhibitor set up on Wednesday,
June 3rd.
You must pay for all drayage charges in advance of delivery of materials to the
show site.
EXHIBITOR INSTALLATION - Exhibitors may begin set up of individual booth displays on
Wednesday, June 3rd from 8:00AM until midnight.
EXHIBIT HOURS
- Thursday, June 4th from 7:30AM until 2:00PM; Friday, June 5th from 7:30AM until 1:30PM; Saturday, June 6th from 7:30AM-12:00PM
EXHIBITOR DISMANTLE - Exhibitors must begin dismantling individual booth displays on Saturday, June
6th at 12:00PM. The exhibit hall must be completely cleared by 2:00PM that afternoon.
NOTE - All orders must be returned to Blue Chip Expo. Questions concerning electrical
and telephone service should be directed to the Hilton Convention Services Department at 843-842-8000
All
orders returned by fax, must be accompanied by a completed Credit Card Form in order to be processed. We suggest downloading,
completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible
for any balance due on site.
Click here to access and download Exhibitor Kit Forms
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site require Adobe Acrobat Reader to be loaded onto your system. Click the image to download.
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