Association of Oncology Social
Work 25th Annual Conference
May 6-8, 2009
Hyatt Regency,
Savannah, GA
We are pleased that
your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition
Service Contractor. In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade
show.
Listed below are the items included in your Standard Exhibitor Package as well as
important information about the venue.
STANDARD EXHIBITOR PACKAGE INCLUDES:
8' deep by 10'
wide pipe and drape booth
(1) 6' skirted table
(2) chairs
(1) wastebasket
(1) booth ID sign
Aisle Carpet: FACILITY IS CARPETED
Booth and Skirting Color: Cream White and Plum
VENUE INFORMATION:
THE HYATT REGENCY WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT RELATED MATERIALS DELIVERED TO THE FACILITY.
NO EXCEPTIONS. SHIPMENTS SENT TO THE HOTEL WILL BE REFUSED. Please note, the Hyatt has limited
facilities for the delivery of large display materials. There is no loading dock and no forklift access. All shipments
must be able to be moved by pallet jack or dolly on a lift gate equipped truck, to be transported to the hotel. If
you have materials that need to be shipped to the Conference, please follow the instructions on the shipping information
form, which may be downloaded below. All advance shipments should be sent to the Blue Chip Expo warehouse for arrival
between Monday, April 13th and no later than Friday, May 1st. All exhibit material will be delivered to individual
booth spaces prior to exhibitor set up on Tuesday, May 5th.
You
must pay for all drayage charges in advance of delivery of materials to the show site.
EXHIBITOR INSTALLATION
- Exhibitors may begin set up of individual booth displays on Tuesday, May 5th from 12:00PM until 5:00PM. Exhibits will
open Wednesday, May 6th at 7:30AM. Exhibitors will need to staff their booths on Wednesday, May 6th from 6:30PM to 8:30PM
and Thursday, May 7th from 6:00PM to 8:00PM.
EXHIBITOR DISMANTLE
- Exhibitors must begin dismantling individual booth displays on Friday, May 8th at 9:00AM. The exhibit area
must be completely cleared by 12:00PM that afternoon.
ADDITIONAL SERVICES
Blue Chip
Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting
your products or services in this year’s event. We ask that you please anticipate your additional show requirements
and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your
arrival. If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer
Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information
needed for the coordination of your exhibit.
NOTE - All orders must be returned
to Blue Chip Expo, EXCEPT the Hyatt Service Order Forms which should be completed as needed and returned to the Hyatt with
appropriate payment. Questions concerning electrical or telephone should be directed to the Hyatt Convention
Services Department at 912-238-1234.
We suggest completing and returning the Credit Card
Authorization Form to protect your exhibiting representative from being responsible for any balance due on site. all
orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.
Click here to access and download Exhibitor Kit Forms
Some forms on this
site require Adobe Acrobat Reader to be loaded onto your system. Click the image to download.
Get Adobe Acrobat
